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Minutes of the Board of Trustees

February 25, 2003

Those present: Don R. Johnson, Patricia A. Johnson, Jim Spencer, Jimmy D. Reed, Sabra Jacobs, and Sam D. Hatcher.

Mr. Hatcher said that Dr. Perry was eating better and sounded a little stronger on the phone. However, he is still undergoing test to discover what two spots on his spine might be that was found during a MRI. Another MRI is planned in the near future to check on the spots. He asked that we all remember him in our prayers.

Mr. Hatcher stated that the Minutes of the January 28th meeting had been emailed and mailed to all members of the Board. He asked if anyone had any deletions or additions. There being none, the Minutes will stand approved as presented.

In the absence of David Hereford, Mr. Hatcher gave the Treasurer's report. Our General Fund balance is now $4,347.94 and our Archive balance is $283.27. There being no questions, additions or deletions, the Treasurer's report will stand as presented.

Mr. Hatcher noted that Lewis Coe had cleaned the house on Monday. He will send his bill directly to David for payment. It was noted that a good job had been done and the house looked great. The curtains had also been washed by Don and Patricia Johnson and re-hung. Appreciation was extended to them for their hard work in making the May House more attractive.

Mr. Hatcher noted that the Petty Cash fund that had been voted on at the last meeting was up and running; and, seemed to be working pretty well. He stated that he would check sometime this week with Lillian Baldridge to see how much was owed to her for decorations she had purchased for the May House during Olde Christmas.

Mr. Hatcher reminded everyone that March is the membership meeting for the May House Board of Trustees for 2003. He appointed a Nominating Committee composed of Don R. Johnson, Jim Spencer and himself to meet at 6:00 PM on March 25th to come up with nominees for the Office of Vice-President and Treasurer. He also stated that nominees would be taken from the floor as well. The annual membership meeting will convene at 7:00 PM with the monthly meeting to follow.

Mr. Hatcher stated that at the March meeting, a discussion would be held regarding a Photo Fair for this year; and, asked that everyone be thinking of a date for the Fair. Mr. Spencer stated that he would rather the Fair be held in May sometime instead of April as last year.

Mr. Hatcher stated that he had begun the process to get the May House signed up for the Internet and had gone as far as he could on the computer. He would stop by Microtec and sign up the May House as soon as he had the opportunity.

A discussion was held as to fundraisers for the May House. One was a history book of the families of Floyd County and another suggested was the making of a CD of the information and sell the CD. No final decision was made.

There being no further business, the meeting was adjourned.

Respectfully submitted,
Patricia A. Johnson, Secretary