Minutes of the Board
February 22, 2005
Those present: Don R. Johnson, Patricia A. Johnson, Sam D. Hatcher, Jim Spencer, Marshall Davidson and Sabra Jacobs.
Mr. Hatcher called the meeting to order at 7:02 PM and noted that a quorum of Trustees were present. He informed the members of the death of E. B. May, Jr. on Wednesday, February 16th, 2005. His funeral had been held on Saturday. Some of the trustees were able to attend visitation and the funeral. Others did not know of his passing until early Saturday morning and did not have an opportunity to do either. All expressed sorrow at his passing.
Mr. Hatcher informed the group that the Minutes of the past meeting had been emailed and mailed to Board members. He asked if there were any questions or comments regarding the Minutes. There being none the Minutes will stand approved as presented.
In the absence of David Hereford, Mr. Hatcher gave the Treasurer's Report. He first noted that there was a royalty check from Overmountain Press that had been received that he had not had an opportunity to send the deposit receipt to David as yet; and, thus it was not recorded. This was an addition of $155.00 to the present balance of $1,388.31. It was noted that some of the deposits were out of order as to date. Once again, Mr. Hatcher stated that this was due to the time span it took him to get the deposit slips to David. There being no further comments, the Treasurer's Report will stand as presented.
The plaques for William May and Dr. Robert Perry were then discussed. It was also noted that we needed to get one for E. B. May, Jr. (and possibly put the May brothers together on one). Don Johnson ask Sam if he would take some time and go visit a place in Magoffin County that does items with laser equipment. Don felt it would be worth a visit for Sam to see what could be obtained to honor those we wish to at a very reasonable price. Sam agreed to make a visit as soon as his schedule permitted and report at next meeting what he thought of the items.
Mr. Hatcher also stated that a Bill had been introduced in the Legislature by Johnny Ray Turner to name the bridge by the College The A. J. May Bridge. He said he had been told there should be no problem in getting the Bill passed. Also, he noted that the Transportation Department would make the appropriate signs to be placed there and that the Board of Trustees would be expected to take part in a dedication ceremony. All agreed that, if possible, they would be present for a dedication ceremony, once all items were completed.
It was noted that our Annual Membership Meeting was to be held before our monthly meeting in March. This year our officers to be elected are Vice-President and Treasurer. Mr. Hatcher named Sabra Jacobs, Jim Spencer and Marshall Davidson to the Nominating Committee. The Nominating Committee agreed to meet at 6:30 PM on March 22nd before our Annual Membership meeting at 7:00 PM to discuss their recommendations. The monthly Trustee meeting will follow thereafter.
With no further business, the meeting adjourned.
Respectfully submitted by:
Patricia A. Johnson, Secretary