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Minutes of the Board of Trustees

August 28, 2001

Those present: Sam Hatcher, Marshall Davidson, Jimmy Reed, Patricia A. Johnson, Robert Perry, Sabra Jacobs, Don R. Johnson, Garnett Fairchild, Jim Spencer, and Delmas Saunders.

The Friends of the Samuel May House met for their regular monthly meeting on Tuesday, August 28, 2001. Mr. Hatcher called the meeting to order at 7:00 PM. Each member had been either emailed or snail mailed a copy of the Minutes of July 24th. Also, extra copies were on hand for those present. Don R. Johnson made a motion to accept the Minutes as presented; seconded by Jimmy Reed. Motion carried.

In the absence of David Hereford, Mr. Hatcher presented the Treasurer's report. As of August 18th, the general fund balance was $7,402.97 with no significant expenditures. The Archive Fund balance was $1,771.53 with no expenditures since last meeting. Don R. Johnson made a motion to accept the report as presented; seconded by Jim Spencer. Motion carried.

Old Business:
Mr. Hatcher reported that (as those present could see) the parking lot and walkways had been finished. The porch had also been worked on and completed. During the living history held the previous week, a down-pour of rain had shown there to be a leak between the house and the floor of the porch. Mr. Hatcher stated he had talked with the contractor and that the leak would be sealed by some means. Work still to be done on the parking lot included - stops to be put in place, lines drawn, and the lighting fixtures put in place.

Mr. Hatcher stated that the easement still had not been heard from and was in Frankfort somewhere. Mr. Jimmy Reed stated that Mayor Fannin had ordered a twenty-four (24) foot flag- pole that morning to be placed on the May House property. Dr. Perry stated that he felt the pole should probably be placed near our historical marker, in the front of the House. The flags to be flown will be the Kentucky First National and the 36 Star Federal Flag.

New Business:
Mr. Davidson informed the group that he had been contacting various individuals regarding the dedication ceremony for the Ivy Mountain Monument.

Dr. Perry informed the group that we had sold out of Jack May's War and Scalf's History of Kentucky during the living history weekend. Jim Spencer made a motion that we purchase ten (10) of each. Don Johnson seconded. Motion carried. Dr. Perry stated that he would order the books.

Mr. Hatcher, of the Computer Committee, gave a detailed description of what would be needed. After a lengthy discussion, Delmas Saunders made a motion to purchase the "system and a place to store it" recommended by the Committee. When asked Delmas stated that there were too many parts or components needed to specify therefore the use of the word "system". Seconded by Don Johnson. Motion carried.

There being no further business, Don Johnson made a motion to adjourn; seconded by Patricia Johnson. Motion carried.

Respectfully submitted,
Patricia A. Johnson, Secretary